VAT Invoice Generator for UK

Create compliant VAT invoices for UK businesses.

Configuration

  • Theme Color
  • Currency
  • Show Amount In Words
  • Company Details & Logo
    • Click to Upload Logo
    • Company Name
    • Tagline / Description
    • Address
    • VAT Reg. No.
    • Phone
    • Website
    • Email

Customer / Bill To

Invoice Details

  • Invoice Number
  • Invoice Date
  • Payment Terms
    • Due on Receipt
    • Net 7
    • Net 10
    • Net 14
    • Net 15
    • Net 30
    • Net 45
    • Net 60
    • Net 90
    • Custom
  • Due Date
  • P.O. Number

Line Items

# Description Quantity Unit Price VAT Rate (%) Net Total
01 Web Design Services
Homepage and Contact Page Redesign		 1 £ 1,500.00 20% £ 1,500.00
02 Hosting Setup
Annual Server Configuration		 1 £ 250.00 20% £ 250.00

Net Total: £ 1,750.00
VAT Amount: £ 350.00
Grand Total: £ 2,100.00
Amount In Words: Two Thousand One Hundred Only

Payment Instructions

  • Bank: Barclays Bank
  • Sort Code: 20-00-00
  • Account No: 12345678
  • IBAN: GB29 BARC 2000 0012 3456 78
  • SWIFT/BIC: BARC GB 22

Terms & Declarations

  1. Payment is due within 14 days.
  2. Please quote invoice number on payment.
  3. Late payments may incur interest under the Late Payment of Commercial Debts Act.

Authorized Signatory
This is a computer generated invoice no signature required.
Thank you for your business.

VAT Invoicing in the UK: What Actually Matters

HMRC takes VAT seriously. Here's what you need to know to stay compliant and avoid awkward conversations with inspectors.

Why VAT Invoices Exist

A VAT invoice isn't just paperwork - it's what allows VAT-registered customers to reclaim input tax. If the invoice is incorrect or missing key details, they can't reclaim VAT, which reflects badly on you. A proper VAT invoice signals professionalism and compliance.

When You Must Issue One

If you're VAT-registered and supply goods or services to another VAT-registered business, you must issue a full VAT invoice. For consumer sales, a receipt is usually sufficient - however, if a customer requests a VAT invoice, you are required to provide one.

Simplified VAT Invoices (£250 Rule)

For sales of £250 or less (including VAT), you may issue a simplified VAT invoice. This contains fewer details but is still valid for VAT purposes.

6 Years of Records (No Exceptions)

HMRC requires VAT records - including invoices - to be kept for at least 6 years. With Making Tax Digital (MTD), digital record-keeping is mandatory for most businesses, so maintaining clean digital invoices is essential.

The Non-Negotiable Fields on a VAT Invoice

  • Sequential Invoice Number: Must follow a clear, logical sequence - gaps invite questions.
  • Supplier Details: Business name, address, and VAT registration number.
  • Invoice Date: The date the invoice is issued.
  • Tax Point (Time of Supply): Required if different from the invoice date.
  • Customer Details: Customer name and address; VAT number if they are registered.
  • Description of Supply: Clear explanation of goods or services provided - vague wording is not acceptable.
  • VAT Breakdown: Net amount, VAT rate (typically 20%, unless reduced or zero-rated), VAT amount, and gross total.